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Guide to Choosing an Appointment Reminder Software

If you are running a small service-focused business, you need clients to honor their appointments. Any missed appointments means your business is losing revenues. Apart from this, when client cancel their appointment at the last minute, the productivity of your business can be negatively impacted. When clients cancel their appointments at the last minute and you have to rebook or follow them up with calls, your business costs increase.

Businesses have to deal with missed appointments on a regular basis. A recent study shows that business owners in medical, beauty, restaurant and other service industry experience about 37% of no-shows. You are likely to lose hundreds of dollars when there are multiple no-shows at your business during the week. Cumulatively, these losses can reach over $30,000 annually. This is enough revenue to pay a full time employee. It is important to take measure to ensure that clients honor their appointments at your business.

What You Can Do To Stop Missed Appointments
Experts recommend using phone calls, texts, emails and even postcards to reduce no shows. However, sending these messages is itself quite a challenge and costly for small businesses. To ensure productivity is maintained and revenue is high, you need a better solution. An appointment reminder software is one of the best solutions you can opt for. The software should be easy to use and allow customer to edit appointments. It is also important to go for a software that can automatically send reminders to clients as their appointment date approaches. If clients do not show up for appointments, the software should also potentially have a penalty.
Where To Start with Programs and More

You should look for an appointment reminder software that will be ideal for the type of business you have, be it a salon, spa or dental practice. You can choose either a standalone program or a comprehensive practice management application that has the features you need. It’s important to do your research well to find the right appointment reminder software for your business. Workflow is one of the important features you can go for with your business.
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Workflow for Your Appointment Reminder Application
Consider the workflow of your business to know whether a particular appointment reminder software will be right for you. Get in touch with your IT specialist, office manager, and other employees that deal with clients regularly to know the features to look for in an software. Draw your business workflow and check where employees will be interacting with the appointment reminder.

If you already have a workflow software in your office, look for an appointment reminder software that can be integrated with it.